Terms of use & Privacy Policy

Terms of Use

"Active Lives" is a website run by the University of Southampton (referred to as the "University" or "we", or "us"), a not-for-profit research institution, with the aim of helping people to increase physical activity.

By using https://activelivesonline.co.uk/ (the “Site”), you confirm that you accept the following terms of use (“Terms of Use”) and that you agree to comply with them. By creating an account you indicate that you have read and accepted our Terms of Use:

1. Account terms:

  • When you register, you need to give a valid email address. By registering on the Site, you confirm that the information you provide is true and accurate.
  • You are responsible for the information that you enter, the activity of your account, and for keeping your account and password secure. If you know or think that anyone else knows your password, you must change it straight away. You can do this on the Site.

2. Licence to use the Site:

  • If you agree to these Terms of Use, you can use the Site for your own personal and non-commercial use.
  • We are the legal owner of all intellectual property rights on the Site, and content unless stated otherwise. These works are protected by copyright laws and we reserve all such rights.
  • The Site must not be used in any way that causes, or may cause, damage to the Site or impairment of the availability or accessibility of it; or in any way which is unlawful, illegal, fraudulent or harmful.
  • The content of the Site is provided for general information only and is not intended to be, or to be interpreted as, medical opinion. The Site does not contain medical advice and we recommend that you contact your GP to treat any medical or health condition.

3. User Content:

By using the Site, you are giving consent to have your data collected by the University of Southampton for the Site. Your data will be processed as described in the Active Lives Privacy Policy below.

4. Cookies

The Site, along with most other major websites, uses cookies. When you enter details into the Site, a cookie is sent to your computer. A cookie is a small file that is saved on your computer which allows the Site to remember some information about you. The Site uses cookies to keep you logged in and to identify your current session.

Our cookies do not contain any information that you enter into the Site or information that would identify who you are. To use the Site you will need to accept our cookies on your internet browser. If you decide to block our cookies, the Site will not work correctly and you will not be able to use it.

5. Limited warranties:

  • Although we have taken reasonable efforts to update the information on the Site, we make no representation, warranties or guarantees, whether express or implied, that the content of the Site is accurate, complete or up to date. We provide the Site on an “as-is” basis only.
  • The Site is made available free of charge to you. We do not guarantee that the Site, or any content on it, will always be available or be uninterrupted. We may suspend, withdraw or restrict the availability of all or any part of the Site.

6. Limitation and exclusion of liability:

  • We do not exclude or limit in any way our liability to you where it would be unlawful to do so.
  • We will not be liable to you for any loss or damage, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, even if foreseeable, arising under or in connection with use of (or inability to use) the Site, or use of or reliance on any content displayed on our Site.

7. Law and jurisdiction:

These Terms of Use are governed by and construed in accordance with English law, and any disputes relating to these terms of use will be subject to the exclusive jurisdiction of the English courts.

8. These Terms of Use refer to the following additional terms, which also apply to your use of the Site:

  • The Active Lives Privacy Notice (see below)

Privacy Notice

This Privacy Notice explains how the University of Southampton collects, stores and uses your personal data (information about you).

What personal data are you using?

Your personal data is the information you give online on the Active Lives website.

Why are you using my data?

To help to carry out the Active Lives service evaluation.

Active Lives is being rolled-out at scale. The Active Lives service evaluation is looking at how many people can be reached with an online website to help people to increase physical activity and how people use the website.

How will you use my data?

The University of Southampton Active Lives team will use the information you enter into the Active Lives website and information about how you use the website to carry out the service evaluation. The website will use your email address to send you emails from time to time to tell you about ways you can increase your activity. You can stop or change how often you receive these emails by changing your settings on the website.

The only people at the University of Southampton who will have access to your personal data will be people from the Active Lives team who need to analyse the results of the service evaluation, and responsible administrators. To safeguard your rights, only the minimum information about you necessary for these purposes will be used. Responsible members of the University of Southampton may be given access to data about you for monitoring purposes and/or to carry out an audit of the study to ensure that the service evaluation is complying with applicable regulations.

Regulatory organisations may also look at the data you enter into the website to check that the service evaluation has been conducted correctly. To safeguard your rights, only the minimum information about you necessary for these purposes will be used.

Information about you may be used for research or teaching purposes once personal details that could identify you (like your email address/demographics) are removed.

You can find out more about how your personal data is used by emailing the Active Lives team at the University of Southampton:activelives1@soton.ac.uk, or by contacting the University of Southampton Data Protection Officer by emailing data.protection@soton.ac.uk.

Who is responsible for my data?

The University of Southampton is responsible for your data (the official name for this role is ‘data controller’). This means that the University of Southampton is responsible for looking after your personal data and using it properly. You can contact the University of Southampton about the data it keeps about you by emailing the Active Lives team:activelives1@soton.ac.uk.

The University of Southampton is also collecting and securely storing your personal data from the Active Lives website (the official name for this role is ‘data processor’).

Is my data kept private and secure?

The University of Southampton has a legal duty to keep information about you confidential. There are strict codes of conduct in place to keep your information safe. The University of Southampton abides by the Data Protection Act 2018, the EU General Data Protection Regulation (GDPR), and the University Data Protection Policy. You can read the University of Southampton’s Data Protection Policy here: www.calendar.soton.ac.uk/sectionIV/data-protection.html

The University of Southampton will keep your personal data for a minimum of 10 years after the service evaluation has finished.

What are my rights?

You have the right to contact the University of Southampton to ask for the following: to be informed about the data held about you, to access the data held about you, to have the data held about you edited or updated where it is inaccurate or incomplete, to request that data held about you be erased, to request that the use of your data be restricted, and to object to the use of your data.

Your rights relating to erasure of your data and to objecting to the use of your data are, however, limited under the EU General Data Protection Regulation (GDPR). This is because your data is used for statistical purposes and needs to be managed in specific ways in order for the results to be concluded in a reliable and accurate fashion.

Please contact the Active Lives team by emailing activelives1@soton.ac.uk if you would like to make a rights request or email data.protection@soton.ac.uk.

What is the lawful basis for collecting, storing, and using my data?

Data protection law requires us to have a valid legal reason (‘lawful basis’) to process and use your Personal data. The lawful basis for processing personal information in this service evaluation is for the performance of a task carried out in the public interest.

Personal data collected will not be used for any other purpose.

Are you using special category data about me?

Special category data will not be used as part of this service evaluation.

How can I raise a complaint?

If you would like to raise a complaint on how your personal data is being handled, you can contact the University of Southampton’s Data Protection Officer who will investigate the matter.

The Data Protection Officer
Legal Services
University of Southampton, Highfield
Southampton, SO17 1BJ.
E-mail: data.protection@soton.ac.uk

If you are not satisfied with the response, or if you believe that your personal data is handled in a way that is not lawful, you can complain to the Information Commissioner’s Office (ICO). See their website at ico.org.uk.