"Active Lives" is a website run by the University of Southampton (referred to as the "University" or "we", or "us"), a not-for-profit research institution, with the aim of helping people to increase physical activity.
1. Account terms:
2. Licence to use the Site:
3. User Content:
Our cookies do not contain any information that you enter into the Site or information that would identify who you are. To use the Site you will need to accept our cookies on your internet browser. If you decide to block our cookies, the Site will not work correctly and you will not be able to use it.
5. Limited warranties:
6. Limitation and exclusion of liability:
7. Law and jurisdiction:
This Privacy Notice explains how the University of Southampton collects, stores and uses your personal data (information about you).
What personal data are you using?
Your personal data is the information you give online on the Active Lives website.
Why are you using my data?
To help to carry out the Active Lives service evaluation.
Active Lives is being rolled-out at scale. The Active Lives service evaluation is looking at how many people can be reached with an online website to help people to increase physical activity and how people use the website.
How will you use my data?
The University of Southampton Active Lives team will use the information you enter into the Active Lives website and information about how you use the website to carry out the service evaluation. The website will use your email address to send you emails from time to time to tell you about ways you can increase your activity. You can stop or change how often you receive these emails by changing your settings on the website.
The only people at the University of Southampton who will have access to your personal data will be people from the Active Lives team who need to analyse the results of the service evaluation, and responsible administrators. To safeguard your rights, only the minimum information about you necessary for these purposes will be used. Responsible members of the University of Southampton may be given access to data about you for monitoring purposes and/or to carry out an audit of the study to ensure that the service evaluation is complying with applicable regulations.
Regulatory organisations may also look at the data you enter into the website to check that the service evaluation has been conducted correctly. To safeguard your rights, only the minimum information about you necessary for these purposes will be used.
Information about you may be used for research or teaching purposes once personal details that could identify you (like your email address/demographics) are removed.
You can find out more about how your personal data is used by emailing the Active Lives team at the University of Southampton:firstname.lastname@example.org, or by contacting the University of Southampton Data Protection Officer by emailing email@example.com.
Who is responsible for my data?
The University of Southampton is responsible for your data (the official name for this role is ‘data controller’). This means that the University of Southampton is responsible for looking after your personal data and using it properly. You can contact the University of Southampton about the data it keeps about you by emailing the Active Lives team:firstname.lastname@example.org.
The University of Southampton is also collecting and securely storing your personal data from the Active Lives website (the official name for this role is ‘data processor’).
Is my data kept private and secure?
The University of Southampton has a legal duty to keep information about you confidential. There are strict codes of conduct in place to keep your information safe. The University of Southampton abides by the Data Protection Act 2018, the EU General Data Protection Regulation (GDPR), and the University Data Protection Policy. You can read the University of Southampton’s Data Protection Policy here: www.calendar.soton.ac.uk/sectionIV/data-protection.html
The University of Southampton will keep your personal data for a minimum of 10 years after the service evaluation has finished.
What are my rights?
You have the right to contact the University of Southampton to ask for the following: to be informed about the data held about you, to access the data held about you, to have the data held about you edited or updated where it is inaccurate or incomplete, to request that data held about you be erased, to request that the use of your data be restricted, and to object to the use of your data.
Your rights relating to erasure of your data and to objecting to the use of your data are, however, limited under the EU General Data Protection Regulation (GDPR). This is because your data is used for statistical purposes and needs to be managed in specific ways in order for the results to be concluded in a reliable and accurate fashion.
Please contact the Active Lives team by emailing email@example.com if you would like to make a rights request or email firstname.lastname@example.org.
What is the lawful basis for collecting, storing, and using my data?
Data protection law requires us to have a valid legal reason (‘lawful basis’) to process and use your Personal data. The lawful basis for processing personal information in this service evaluation is for the performance of a task carried out in the public interest.
Personal data collected will not be used for any other purpose.
Are you using special category data about me?
Special category data will not be used as part of this service evaluation.
How can I raise a complaint?
If you would like to raise a complaint on how your personal data is being handled, you can contact the University of Southampton’s Data Protection Officer who will investigate the matter.
The Data Protection OfficerLegal ServicesUniversity of Southampton, HighfieldSouthampton, SO17 1BJ.E-mail: email@example.com
If you are not satisfied with the response, or if you believe that your personal data is handled in a way that is not lawful, you can complain to the Information Commissioner’s Office (ICO). See their website at ico.org.uk.